BiblioViva Documentation
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Step-by-step guide

Set up the classes

This guide explains how to create the school's classes and teachers groups, and how to correct them. It is for whoever administers BiblioViva: only the admin account can do it; whoever works with patrons just chooses a class that already exists.

  • Time: about 10 minutes.
  • Account: admin.
  • Requirements: the list of the school's classes (years and sections).

A BiblioViva class is a permanent group of students, for example 3 B. At the end of the year the class moves up to the next year together with its students (3 B becomes 4 B): see Upgrade the classes. A mixed-year class is a class that hosts several years together. Teachers do not belong to a class but to a teachers group, which the class upgrade never touches.

Procedure

Open the classes page

  1. Log in to BiblioViva with the admin account.
  2. Press Administration, then Configuration.
  3. In the group "Appearance, classes and templates" press Classes. The page lists the classes divided by school stage, with the years of each one and the number of patrons, and below them the teachers groups.
The Classes page with the classes of a primary school and the Teachers group
Figure 1. The Classes page with the classes of a primary school and the Teachers group

Create several classes at once

  1. Press New classes. The New classes window opens.
  2. In the Years field tick the years to which classes are to be added (in the primary school template they are "Prima primaria", "Seconda primaria" and so on).
  3. In the Names of the classes field write the names separated by commas. A range is written with a dash: A-D means A, B, C, D. A name may contain spaces.
  4. Check the list under the field, which begins with a sentence such as "8 classes to create:". Each class is written as it will appear in BiblioViva (1 A, 1 B, …).
  5. Press Save. BiblioViva creates one class for each year and each name and shows the message "8 classes created".

Create a mixed-year class

  1. Press New classes.
  2. Select at least two years. The box One mixed-year class with every year chosen appears.
  3. Tick the box and write the name of the class in the Names of the classes field.
  4. Press Save. In the list the class carries the Mixed-year class mark and the Years column lists the years it hosts.

Create a teachers group

  1. Press New teachers group.
  2. In the Name field write the name of the group, for example Docenti primaria. A group called Docenti already exists from the first run.
  3. If the school has several stages, choose in the Stage field the one the group belongs to; otherwise leave All.
  4. Press Save. The message is "Teachers group created".

Correct or archive a class

  1. In the row of the class press Edit.
  2. Change the name, the years (for a mixed-year class) or the notes, then press Save. The message is "Class saved".
  3. To remove a class that is no longer needed, press Archive in its row. Archiving is possible only for a class with no patrons.
  4. To get an archived class back, open the "Archived classes" list at the bottom of the page and press Restore in its row.

Result

The classes created appear in the list, next to the number of patrons (zero at first). From then on they can be chosen in a patron's record and are valid in the class or level and section columns of the student files (see Import the students). A new teachers group is chosen in a teacher's record or in the group column of the teachers file.

Possible problems

Import the students
Upgrade the classes
Enrol a student
Classes

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